Data Protection

Great Missenden Parish Council takes the security of your information seriously. We will never pass your information on, use if for any reason other than that for which it was given to us or keep it for longer than required.

Please see our privacy notice below and our view our General Data Protection Policy –  please click on the following link – Data Protection Policy.

Data Privacy Notice

Great Missenden Parish Council is committed to complying with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and all other relevant data protection legislation, including amendments made by the Data (Use and Access) Act 2025.

Definition of terms

  • Personal data: Any information relating to an identified or identifiable individual.
  • Processing: Any operation performed on personal data, including collection, storage, use, disclosure, and deletion.
  • Data controller: The organisation that determines the purposes and means of processing personal data. For the purposes of this policy, this is Great Missenden Parish Council.
  • Data processor: An organisation or individual that processes personal data, this is Great Missenden Parish Council.

Our Duties and Commitments

  • To obtain specific and informed consent for processing of personal data, whenever possible and always where no other justification for processing data exists, and to do nothing with such data for which we do not have consent or another justification under GDPR. Note, however, that that consent becomes a secondary consideration when there is e.g. a statutory reason for processing it.
  • To retain personal data only for so long as there is a justification.
  • To make all reasonable attempts to keep all personal data we hold secure.
  • To publicise and implement the rights of persons whose data we hold:
    • To know what data on them we hold and why
    • To correct any errors in their data
    • To demand that we erase it if this is legally permissible and we do not need to retain it for our legitimate interest to operate as a Parish Council
    • To know what we have done with it
    • To be informed of any breaches of data protection and to have any such properly addressed.

Communications to the Council
If you write or send an email to us (to the Council, to the Clerks or to an individual Councillor)  it is usual for what you have sent to be distributed to all Councillors and to be discussed in Council Meeting, which is in public. As a general rule, we will assume that, by writing, you have given permission for this (and to use your address data for any reply). Your name and contact details will be redacted in copies distributed to Councillors unless you have given permission for this information to be shared or there is a legal justification for not doing so. An indication of your geographical area or street may be appended should this be judged relevant. If our Clerks deem that the issue is sensitive, they may contact you and ask for specific permission to use your communication in this way.

If you meet with a councillor, we may note down some personal data provided you give permission for this. The matter may be discussed in Council, which is a public meeting, and minuted in a public document. We will ask your permission for this also. We will make no more of your information publicly available than you agree to, and no more that is absolutely necessary. We will retain the information only as needed, and for as long as is needed for any follow-up action we undertake.

Breaches of Data Protection
The data protection policy details the procedure for handling any situation where it detects that it has used personal data without informed consent, or a complaint is made that it has done so. Copies of this policy are available here or from the Clerk. If you suspect a breach in respect of your personal data, please contact the Clerk.

Privacy Notice
Data Controller:  Great Missenden Parish Council
Data Processors: Great Missenden Parish Council. (Council staff and councillors process data under the authority of the Council.)

The Council collects and uses personal data to carry out its statutory functions and to provide services to the community. The lawful basis for processing personal data is normally public task or legal obligation. Consent will only be relied upon where appropriate and meets the requirements of UK GDPR.

Purpose of processing: Council business in the service of the community.

Data retention: Personal data will be kept only for as long as necessary to fulfil the purposes for which it was collected, or as required by law.

Your rights: Under UK GDPR, you have the right to:
– Access the personal data we hold about you
– Correct any inaccuracies in your data
– Request restriction or erasure of your data in certain circumstances
– Object to processing where applicable
– Complain to the Information Commissioner’s Office (ICO) if you believe your data has been misused

Contact:

For queries or to exercise your rights, contact the Parish Clerk at:
– Parish Office
– Tel: 01494 864792
– Email: clerk@greatmissendenpc.co.uk

You can also contact the Information Commissioner’s Office (ICO):
– Website: https://ico.org.uk
– Tel: 0303 123 1113